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 Job - 1) Procurement Manager for SEDA’s Baku office 2) Lead Engineer for SEDA’s Baku office 3) Finance & Administrative Assistant for SEDA’s Baku office (EWMI)

 Duration: 07.01.2021 - 20.01.2021

 

 

East-West Management Institute, Inc. 

Socio - Economic Development Activity (SEDA)

 

Job Announcements

 

  1. Procurement Manager for SEDA’s Baku office
  2. Lead Engineer for SEDA’s Baku office
  3. Finance & Administrative Assistant for SEDA’s Baku office

 

Apply by 17:00 on Wednesday, January 20, 2020

 

The East-West Management Institute, Inc. (EWMI) in cooperation with the Ministry of Economy of the Republic of Azerbaijan is implementing the Socio-Economic Development Activity in Azerbaijan (SEDA) funded by the United States Agency for International Development (USAID). SEDA contributes to the advancement of socio­economic development at the regional level in Azerbaijan by providing support for community-driven socio-economic projects (CSEPs) and strengthening stakeholder participation in setting priorities for socio­economic strategies and programs in the regions that SEDA targets and beyond. 

 

EWMI intends to hire Azerbaijani experts for the positions of Procurement Manager, Lead Engineer and Finance & Administrative Assistant. These are the full-time positions based in SEDA’s office in Baku and travels to the regions of Azerbaijan are expected. Salary will be determined based on experience. Only short-listed candidates will be contacted. The selected candidates are expected to start work on February 2021.

 

Interested candidate should submit: (i) their CV, no longer than three pages; (ii) a brief cover letter; (iii) names and contact information for three professional references, via email to sedajobs@ewmi.org. Please indicate in the subject line the name of the position you are applying for as follows: Procurement Manager for SEDA Baku office or Lead Engineer for SEDA Baku office or Finance & Administrative Assistant for SEDA Baku office.

 

 

  1. Procurement Manager

Responsibilities and Tasks

  • Prepare the CSEP Procurement Plan once CSEP PTD package is approved, prior to the bidding process, and submits it for approval to the Procurement Advisor;
  • Assisted by the Procurement Coordinator, ensure that there is complete documentation of all procurement processes  in hard copy and electronic filing system to secure maintenance of an adequate audit trail for all procurement actions at all times; 
  • Ensure full compliance with rules regarding conflict of interest, confidentiality, and fairness in SEDA procurement processes;
  • Propose the offer review committee (ORC) members for Procurement Advisor’s approval and arrange ORC meetings, including preparation of documents with the assistance of the Procurement Coordinator; 
  • Serve as the ORC’s Secretary which entails documenting the deliberations, decisions and recommendations of the ORC, and assist with interpretation during ORC meetings as needed;
  • Prepare the Bid Selection Memorandum for each ORC meeting and submit it for review and approval to the Procurement Advisor;
  • Thoroughly review all bidders’ proposal including budget, for accuracy; 
  • With prior approval by the Procurement Advisor, carry out negotiations with the bid winner; 
  • Prepare contracts and ensure that all the documents required per each CSEP are on file, submit them for review and approval by the Procurement Advisor, before sending CSEP vetting package to EWMI NY;
  • Lead the orientation session for the respective contractor, CDC, and municipality representative after the contract signing ceremony; 
  • Monitor the contract’s status;  
  • Review vendor invoices collected by the Procurement Coordinator and determine that the required documents for payments are complete and accurate before they are sent to HO;
  • Review the CSEP Hand Over Acts, and ensure the proper filing of the government required Form 2.  

 

Desired qualifications:

  • University degree in business, economy, finance, or other social science related field;
  • A minimum of 7 years of experience in procurement management and services in international organizations/projects;
  • Very good knowledge of Azerbaijani procurement laws and regulations; 
  • Knowledge of and experience in applying USAID procurement rules and regulations;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems; and
  • Fluency in English and Azerbaijani is required, proficiency in Russian language is desirable.



 

  1. Lead Engineer

Responsibilities and Tasks

The Lead Engineer will be responsible for the overall project design, engineering and construction. He/she will accomplish the following main tasks:

  • Develop technical specifications for inclusion in the Project Technical Description (PTD) using the instructions detailed in the Community Selection and CSEP Development Guidelines (CDG); 
  • Develop the project cost estimate and technical design using parameters defined in the CSEP Development Guidelines (CDG); 
  • Develop CSEP implementation plans, drawings (utilizing drawing software), and required technical reports on paper and electronically; 
  • Ensure that the CSEP designs conform to GoA construction codes and requirements; 
  • Assist SEDA Environmental Manager in preparing relevant Environmental Checklists for CSEPs; 
  • Participate in the Environmental Compliance and Technical Control Unit and conduct the monitoring of the implementation of CSEPs, including the verification of completion of works by the contractor; 
  • Arrange for performing geotechnical and sub-soil evaluations and lab evaluations as necessary;
  • Research site plans and building permitting processes and coordinate permitting approvals as necessary; 
  • Participate in the Offer Review Committee (ORC); 
  • Train and provide guidance to the work of the Regional Engineer and Environmental Specialist; 
  • Comply with SEDA’s procurement procedures, design requirements and specifications.

 

Desired qualifications:

  • Degree in general engineering, architecture or related field; 
  • Minimum five years of experience in construction and infrastructure rehabilitation project design and engineering; 
  • Knowledge of relevant engineering software;
  • Familiarity with Azerbaijan’s environmental, procurement, design, and construction regulations/guidelines; 
  • Good understanding of the regional economic development context in Azerbaijan;
  • Experience in working with international organizations is a plus; 
  • Excellent communication skills in Azerbaijani, professional communication skills in English; 
  • Proven track record of impeccable professional and personal integrity.

 

 

  1. Finance and Administrative Assistant

Responsibilities and Tasks

The Finance and Administrative Assistant will be responsible for providing financial and administrative support to the Finance and HR Specialist. He/she will accomplish the following tasks:

  • Assist the Finance and HR Specialist in conducting payments to service providers and staff, checking monthly consultant invoices of staff and preparing documentation necessary for SEDA’s operations and in line with EWMI procedures;  
  • Match purchase invoices with delivery notes, processing supplier payments in coordination with Finance/HR Specialist;
  • Assist Finance/HR Specialist in ensuring appropriate and accurate documentation of SEDA’s accounting practice;
  • Maintain systems and procedures for ensuring safe and effective management and maintenance of office files and folders;
  • Assist with the logistical aspects of organizing public event and training activities in the SEDA Baku office or in the regions of Azerbaijan as needed, including setting up training rooms and equipment; 
  • Ensure that office operations run smoothly, that equipment and Internet services work properly, and liaise with appropriate services or with the Finance/HR Officer to fix potential problems;
  • Arrange and monitor cleaning services, office maintenance and repair, procurement of office supplies;
  • Update and maintain office equipment, furniture, and non-expandable supplies Inventory for SEDA’s Baku office. 

 

Desired qualifications:

  • University degree in accounting, finance, economics, business administration, or related fields;
  • At least 3 years of experience in accounting and office administration, preferably with international development programs;
  • Knowledge of Azerbaijani accounting regulations;
  • Working level of written and spoken English;
  • Very well organized and detail-oriented;
  • Impeccable professional and personal integrity. 





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